Every Student Remembered.
Working With Co-Advisors
Inviting colleagues, working at the same time, and what happens if an advisor leaves.
Inviting a co-advisor
- Open Settings.
- Find Advisors and enter your colleague’s school email.
- They get a secure link by email and sign up or sign in with that same email.
- Once they accept, they see the same students, photos and coverage you do.
Up to 10 advisors can share one school. Invites are available once your school has a full license.
Can we work at the same time?
Yes. Everyone works in the same school space, and each save is kept online right away. If two people edit the same Moment at once, the last save is the one kept, so it helps to split up the work.
If an advisor leaves the school
The work belongs to the school’s account, not to one person. The advisor who set up the school can remove a co-advisor from Settings, and a co-advisor can leave on their own. Everything they saved stays with the school.
If the main advisor leaves
Before leaving, download your data and photos from Settings so the school keeps a copy, then reach out through Ask a question so the team can help hand the account to the next advisor.
If something isn’t working
- My colleague never got the invite.
- Ask them to check Junk or Spam, then resend the invite from Settings.
- The invite says the email does not match.
- They need to sign in with the exact email address the invite was sent to.
Related pages
- Account & Login — Signing in, resetting a password, and keeping your account safe.
- End of the School Year — What happens to your photos and records when the year ends, and how to take everything with you.
- Getting Started — A first look at The Yearbook and the steps to begin.